End of lease

LEASE RENEWALS (30 TO 90 DAYS OUT)


Your lease automatically renews on a month-to-month basis at the end of the lease term unless one of us notifies the
other in writing of our intent to terminate the tenancy. If you do nothing, your lease will automatically renew on a
month-to-month basis. We do not allow this under normal circumstances without permission from LREI. We track all our
lease renewals and will begin to contact tenants about 90 days from lease expiration to find out your intentions of either
renewing the lease or vacating the home.
Notices to Vacate must be in writing per the lease agreement. Letters, emails to our staff are marginally accepted. Your
safest bet is to notify us of your lease termination via the tenant portal and when you are in receipt of the Tenant
Renewal Form 90 days out from lease expiration. Be sure you receive a response confirming receipt of your notice.

 

Move Out Procedure 

Now that you are moving out, your lease agreement requires that you leave the property in a clean and undamaged condition.

We have every intention of returning your security deposit if you have fulfilled your agreement with us.
The following information is provided to help you get your security deposit returned without any misunderstandings:


1. According to the terms of your lease, LREI has 30 days to return your security deposit. Security deposits will be
mailed to the forwarding address left with the office within 30 days after the move-out inspection.


2. Remember to CLEAN your rental property inside/outside to avoid any charges against your deposit. Refer to the
Move Out Checklist for further information.


3. Cooperate with showings of the property for sale or rent, keeping the home in a presentable condition. Your
lease agreement authorizes us to place a key box on the home, containing a key to show the property, during
the last 30 days of your lease, or at any time the Landlord lists the property for sale. You may withdraw the
authorization to place a key box on the property by providing written notice and paying one month’s rent as
consideration for the withdrawal. The landlord will remove the key box within a reasonable time after receipt of the notice of withdrawal and payment of the required fee.


a. If agents are denied access or are not able to access the property because of the tenant’s failure to make the
property accessible, the tenant will be charged a trip charge of $50.00.


b. Failure to allow reasonable showings during the final 30 days of the lease constitutes default of the lease.
The security deposit, in its entirety, can be forfeited for this reason. Please cooperate with our agents.

 

Possible Charges To Security Deposit

Below is a list of frequently asked questions regarding security deposits. 

WHEN IS MY MOVE-OUT INSPECTION? 

The landlord is responsible for documenting damages to the property when you move out that will be the basis for charges against your security deposit. This inspection will be done within a few days of you completely vacating the property. We can’t do a complete move out an inspection until you have completely vacated, so don’t try to schedule an inspection until you are sure when you’ll be totally moved out. If you are not completely out of the home when the inspector arrives, it will cost you money for their return trip.

WHY IS THERE A LOCKBOX ON MY DOOR? 

The lease gives us the right to market the property during the last 30 days of your stay. We will install a lockbox and put a sign in the yard. Courtesy will always drive our showings, and calls will always be attempted prior to our showing prospective tenants. If you resist and try to prevent showings, as described in the lease, you will forfeit your security deposit, so please cooperate with us to help ensure a smooth transition. 

WHY IS THERE A LOCKBOX ON MY DOOR?


The lease gives us the right to market the property during the last 30 days of your stay. We will install a lockbox and put
a sign in the yard. Courtesy will always drive our showings, and calls will always be attempted prior to our showing
prospective tenants. If you resist and try to prevent showings, as described in the lease, you will forfeit your security
deposit, so please cooperate with us to help ensure a smooth transition.

HOW DO I GET MY SECURITY DEPOSIT BACK? 

Our greatest desire is to give you all your security deposit back. You can control this by taking great care of the home during your residency and making sure that it is clean and free of debris for your move out inspection. During the move out of the inspection, we will take your move-in inspection and compare it to the current condition of the home. We will have to charge for the items not identified at move-in. 

WHAT ARE MAINTENANCE CHARGES TO ME IF ALL ITEMS ARE NOT SATISFACTORY AT MOVE-OUT? 

We pay maintenance contractors and cleaning companies to do the work. They charge us standard retail rates for quality work. You will pay the cost to repair or replace the item(s) back to the original condition. Save yourself money and return the house to its original condition when you move out. Don’t forget to turn in keys, garage remotes, pool passes, gate passes and mailbox keys! 

ONCE YOU HAVE DETERMINED THE CHARGES FOR REPAIRS, CAN I GET BACK IN AND DO IT MYSELF? 

No. Once we have completed the move-out inspection, you will not be allowed to return to the property. Complete all cleaning and repairs prior to the move-out inspection. 

WHERE WILL THE SECURITY DEPOSIT CHECK BE MAILED? 

The deposit will be mailed to the address that you provide to us in writing. If no address is given, the security deposit will be held until the tenant provides us with a forwarding address. 

WHAT HAPPENS IF I ACCIDENTALLY TAKE THE GARAGE DOOR REMOTES? 

If the remotes are missing at move-out, we will charge you for them. Because garage door remotes are expensive and some brands are hard to find, we will give you 5 days to return the remotes to our office. If we receive them within 5 days, we will take the charge off the move-out inspection. 

DO I HAVE TO BE PRESENT DURING THE MOVE-OUT INSPECTION? 

No. We understand the difficulties in scheduling time away from your job. Your presence is not required at the move- out. Move-Out Inspections are scheduled Monday through Friday between 9 am and 5 pm, not on holidays or weekends. 

WHAT IF I DO NOT HAVE THE TIME TO DO HOUSE CLEANING, CARPET CLEANING, FLEA TREATMENT, LANDSCAPING OR OTHER REPAIRS? 

We have reliable people who can do these things for you. We are happy to help. However, if you don’t handle this, we will deduct the cost of the invoices from your security deposit. Carpet and flea treatment receipts must be provided by or before the move-out inspection date. 

HOW IS THE SECURITY DEPOSIT DISBURSED IF THERE ARE ROOMMATES? 

We will disburse the funds according to written instructions on the lease, or to all residents on the lease. If all parties cannot agree, LREI will disburse one check to all signatories on the lease. 

WHAT ARE MY RESPONSIBILITIES IF I HAD A PET? 

The pet addendum calls for some specific items that you must do at move-out: 

Have the carpets professionally cleaned and deodorized. Have a receipt ready for LREI when you do your move-out inspection or funds will be withheld to have the carpets cleaned and deodorized. 

Remove all evidence of the pet. Police the property for food dishes, pet hair, leashes, pet waste, holes in the yard and repair any damage caused by the pet. Owners are particularly sensitive to pet damage, so we will be too.

 

HOW DO I HANDLE UTILITIES? 

You are responsible for your utilities through the day of the inspection. Contact your utility companies and alert them of your moving date. Notify LREI in writing concerning your last day of occupancy, so we can make arrangements to keep them on. 

Utilities must NOT be turned off prior to the Move-Out Inspection! If utilities are off before the Move-Out Inspection is completed, you will be charged $75 per provider to get them turned back on. Once a date is set for inspection, do not change it unless you have decided to stay in the property. If you move out a day early or a day late, leave the utility change date alone. 

WHAT HAPPENS IF MY DEPOSIT IS INSUFFICIENT TO PAY ALL I OWE? 

You must make arrangements to settle up your account within 30 days of your move-out. Every effort will be made to give you time to pay what you owe. Unsettled accounts will be reported to the Credit Bureau and turned over to collection agencies for processing. 

WHAT HAPPENS IF I AM NOT OUT THE DATE I EXPECTED TO BE OUT? 

You are still under the lease and rent is due for the time you are still in the property. Keep utilities on until the move-out inspection to keep from paying any fines. If you do not give us clear instructions (e.g. I am out, you have the property.) we will be slow to enter the property and remove your personal items. If you do not notify us of a change in the move- out the date, you will incur a$75.00 trip charge. Please be sure to keep us informed, so we know when you are completely out and can take over the property. 

BiggerPockets
ProBadge_Simple.png
angies-list-256.png
NARPM.png
dtv_installation_bbb_accredited_a.jpg
pm-2020-badge_ky-louisville.png
600_475916815.jpeg

LREI Property Management, LLC | 13000 Equity Place STE 200 Louisville, KY 40223 | 502.251.7022

© 2020 LREI Property Management, LLC. All Rights Reserved.